Your privacy is important to us. Universities Wales is committed to safeguarding the personal information you provide to us and to protecting your privacy. The purpose of this privacy statement is to assist you in understanding how we use personal information collected via this website. 

Privacy statement

Privacy notices

The Data Controller

Universities UK is the data controller for the personal information you provide when completing forms on the website and will process it as part of undertaking our duties in promoting and supporting the international student recruitment sector in Wales.

Study in Wales is run by the Global Wales programme through Universities Wales, part of Universities UK.

Studyinwales.ac.uk and Universities Wales respect and wish to protect the privacy of the users of our services. The privacy notices below set out the details in relation to information collected on this website.

You do not have to provide any personal information in order to browse this website. We will collect personal information about you when you subscribe to services on our website that require you to enter your personal details. Your personal information is used to enable us to verify you are a subscriber and to deliver the online services to you.

The personal data we are collecting is:

• Name
• Email
• Country of origin
• Prospective level of study

We collect your data from entrants to the competition prize draw, applicants to scholarships schemes, sign-ups to the Study in Wales newsletter and through visits to the website via cookies.

 

Intercept survey and prize draw competition

When you complete the website survey, the data you provide will be stored until August 2026 and will then be used to administer the prize draw according to the Study in Wales website survey prize draw - terms and conditions.

The information you provide in the survey will be shared with a contracted research company for evaluation purposes. If you agree to be contacted in the future, you may get future education research surveys.

Your data will be held for no longer the length of the Global Wales III programme which runs until August 2026, and will be deleted or anonymised after this time.

 

Study in Wales newsletter

To sign up to the Study in Wales newsletter, you are required to provide your name, email, country of origin, and the level of study you are considering. Your data will be held for the length of the Global Wales III programme, which runs until August 2026 and will be deleted or anonymised after this time.

You can unsubscribe from the newsletter at any time here, or contact info@studyinwales.ac.uk and request your information be removed from the mailing list.

 

Should you have a concern on how your personal data is being managed, please contact the Universities UK Data Protection Officer:

Email: dataprotection@universitiesuk.ac.uk

Post: Woburn House, 20 Tavistock Square, London, WC1H 9HQ

Phone: 020 7419 4111 (office hours only)

 

Complaints to:

You can also lodge a complaint with the Information Commissioners Office (ICO) who are the supervisory authority for data protection in the UK:

Information Commissioner’s Office - Wales

2nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

 

Telephone – Helpline 029 2067 8400 (Wales Helpline) or 0303 123 1113 (UK Helpline)

Fax - 029 2067 8399

Email - wales@ico.org.uk

 

Applications for Global Wales scholarships

As part of the application form for a Global Wales scholarship, you can opt in to receive further marketing material from Study in Wales including newsletters and digital marketing.

On completion of the contact form at https://www.studyinwales.ac.uk/global-wales-postgraduate-scholarships-application-form your data will be collected and the information you provide in the contact form may be shared with the following:

• Welsh Government officials who are working on the Study in Wales project
• Universities Wales staff who are working on supporting scholarship applications
• Staff at the eight Welsh Universities that will be processing your application

Where your application is unsuccessful, we and the partners outlined above will hold your data up to August 2026 unless you have opted in to receive further marketing material or your scholarship extends beyond that time. After this your information will be deleted or anonymised. For those applications who are successful your data will be held on file until August 2026 or for the duration of the scholarship you have been awarded, whichever is later.

We will use your email address only for the purposes of confirming receipt of your application, processing your application and letting you know the outcome of the application, unless you have opted in to receive further marketing material.

 

Should you have a concern on how your personal data is being managed, please contact the Universities UK Data Protection Officer:

Email: dataprotection@universitiesuk.ac.uk

Post: Woburn House, 20 Tavistock Square, London, WC1H 9HQ

Phone: 020 7419 4111 (office hours only)

 

Complaints to:

You can also lodge a complaint with the Information Commissioners Office (ICO) who are the supervisory authority for data protection in the UK:

Information Commissioner’s Office - Wales

2nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

Telephone – Helpline 029 2067 8400 (Wales Helpline) or 0303 123 1113 (UK Helpline)

Fax - 029 2067 8399

Email - wales@ico.org.uk

 

Our legal basis for processing your data

Contract – to process applications for Global Wales Scholarships you are required to submit personal information for the processing of the application and verification of an offer/place at a Welsh university.

We will use legitimate interest for contacts and communications for prospective students or influencers of prospective students (Parents/guardians/guidance counsellors).

 

Use of cookies

When you visit our website, we may store some information on your computer. This information will be in the form of a ‘cookie’ or similar file and can help us in many ways. For example, cookies allow us to tailor a website to better match your interests and preferences. With most internet browsers you can erase cookies from your computer hard drive, block all cookies or receive a warning before a cookie is stored.

Cookies can be blocked completely by a web browser, or selectively via the web browser's cookie manager. 

To learn more about cookies in general or how to manage them, visit: www.aboutcookies.org

If you wish not to receive online advertisements, you can opt-out of cookies by going to the Network Advertising Initiative website.

Your rights

Under the data protection legislation, you have the right:

• To access the personal data Universities UK (Study in Wales) holds on you
• To require us to rectify inaccuracies in that data
• To (in certain circumstances) object to or restrict processing for (in certain circumstances) your data to be ‘erased’
• To lodge a complaint with the Information Commissioner’s Office (ICO) who is the independent regulator for data protection.

If you want to exercise any of these rights, please contact us using the details provided below.

General enquiries to: dataprotection@universitiesuk.ac.uk

You may, at any time, withdraw your permission for Universities UK (Study in Wales) to use your personal information for the purposes of sending you information about products or services. You can do this by emailing info@studyinwales.ac.uk.